Policy Print Reporting

Policy Print reporting and includes these two reports:

• Policy Savings
• Policy Overrides

Policy Savings Report

The Policy Savings report in the Explorer view shows cost savings due to print jobs being cancelled via Policy Print. These print jobs are cancelled either through the Deny action or Warn action in Policy Print. Print jobs that trigger a Deny action are automatically cancelled. Print jobs that trigger a Warn action give users the option to continue printing or to cancel the job. If a user cancels a print job when presented with a Warn dialog, the document is not printed and is recorded as a policy saving.

• Cost –This shows the amount saved due to denied or canceled jobs.
• Volume – This shows how many pages have been submitted from a user workstation but have not been released to a printer because they were denied or were canceled by a user due to Policy.

Policy Overrides Report

The Policy Overrides report in the Explorer view shows the cost and volume for jobs that trigger a Warn action. Print jobs that trigger a Warn action provide users the option to continue printing or to cancel the job. If the user continues to print a job when presented with a Warn notification, it is recorded as a policy override.

• Cost – This shows the cost incurred due to printing jobs that triggered a Warn action.
• Volume – This shows the number of pages printed that triggered a Warn action.

You can further drill down into Policy report data using the Explorer view. For example, if you’re looking at policy savings in a specific region, you can click any category shown within that view such as Department, Employee, Device, and so on. The following image shows data drilled down into the employee level.

Policies Violated column in the Employee Documents list

A new column called Policies Violated has been added to the Employees Documents list in the Explorer view. This column shows the name of the policy that a user’s document has violated.